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If “Literally” Has Been Hijacked, What’s Correct?

February 4, 2014 by Barbara McNichol Leave a Comment

writing fountain penby Barbara McNichol

A subscriber to my monthly ezine Add Power to Your Pen posed this burning question:

“As a word lover, I continue to enjoy your explanations of mistakes I hear every day, often from people who should know better! Would you please explain to your readers the correct use of the word literally? I keep hearing people say things like, ‘When I got the news, I was literally over the moon.’ Really? I thought only Sir Richard Branson had the money to do that!”

After a bit of research, here’s how I responded:

The expert who writes in “Daily Writing Tips” considers “literally” to be a word with a precise meaning that’s getting hi-jacked. “Literally is one of those words like crazy, awesome, and wicked that are overused in inappropriate contexts by speakers unaccustomed to thinking about the meaning of words. Annoying? Yes. Destroying the language? Probably not.”

This expert has also written: “Correctly, ‘literally’ should be used when a turn of phrase usually employed in a metaphorical sense enjoys a rare moment of non-metaphorical applicability: the phrase becomes true in a literal, words-meaning-exactly-what-they-say sense. Now it’s being substituted for ‘very’—e.g., literally furious, literally champing at the bit, literally scared me half to death.”

Here’s how dictionary.com defines lit•er•al•ly (adverb)

  1. in the literal or strict sense: What does the word mean literally?
  2. in a literal manner; word for word: to translate literally.
  3. actually; without exaggeration or inaccuracy: The city was literally destroyed.
  4. in effect; in substance; very nearly; virtually.

Did you notice how 3 and 4 contradict one another? We haven’t resolved anything!

To summarize, using “literally” as “very” is looked down on by traditionalists. Nevertheless, it shows up in all except the most carefully edited work.

Put me in the camp with the traditionalists who prefer the original “pure” meaning as defined in dictionary.com’s 1, 2, and 3.  If you truly care about precision in your writing, stick with us!

Filed Under: Writing Tips Tagged With: Daily Writing Tips, nonfiction book editing, precision language, professional editing services, Sir Richard Branson, strengthen your writing, traditionalists in writing

How Do You Use “Literally” When You Write?

December 3, 2013 by Barbara McNichol Leave a Comment

Trusty dictionary

Trusty dictionary

by Barbara McNichol

One of my favorite blogs–Daily Writing Tips–keeps bringing up language issues that hit home for lovers of the English language.

A recent blog post addressed how the meaning of “literally” has seemingly changed (not for the better, in my opinion). It’s controversial and fun to read!

Take in this well-researched rant and weigh in with your opinion.

Which “literally” Do You Mean?

You may have missed all the fuss when the media discovered that the Oxford English Dictionary has added an entry for the figurative use of literally.

Among the wails of outrage and dismay was this from a Reddit user: “We did it guys, we finally killed English.”

Here’s the offending OED entry:

literally: colloq. Used to indicate that some (freq. conventional) metaphorical or hyperbolical expression is to be taken in the strongest admissible sense: ‘virtually, as good as’; (also) ‘completely, utterly, absolutely’.

Anguished cries of indignation are still echoing across the web. Apparently a lot of commenters imagine that adding a word to a dictionary reflects an automatic endorsement.

Dictionaries record words that people say. The entry that raised such a stir in August 2013 was actually added in September 2011. My copy of the Compact Oxford English Dictionary—the one you read with the accompanying rectangular magnifying glass—doesn’t have a separate entry, but it does note this use of literally and gives an example from 1863. The new OED entry includes an example from 1769.

Like it or not, in the 21st century, literally is widely used as a mindless intensifier. Just browse the web:

  • The news literally knocked my socks off!
  • Every time I cleanse, I can literally feel the toxins leaving my body!
  • George Clooney Is The Best Part Of “Gravity” Because He Is Literally Real-Life Buzz Lightyear
  • Kelly Clarkson: “I literally dropped 18 pounds in a month”
  • He’s literally left Ben Haim for dead there.”

Poor old OED. If they label a word “nonstandard, “or “vulgar,” they’re castigated for being prescriptive. If they give space to a new twist on an old word, they’re accused of opening the door to the destruction of the English language.

Just because a word is “in the dictionary” doesn’t compel us to use it in our own writing or speech. The OED has an entry for irregardless, but only the most uninformed English speaker would use the word in a serious context.

The “new” definition of literally doesn’t come without a caveat:

Now one of the most common uses, although often considered irregular in standard English since it reverses the original sense of literally (‘not figuratively or metaphorically’).

Attempting to control the way other people use language is futile. So is getting upset when they don’t use words the way you want them to.

Literally is one of those words like crazy, awesome, and wicked that are overused in inappropriate contexts by speakers unaccustomed to thinking about the meaning of words. Annoying? Yes. Destroying the language? Probably not.

For my part, I intend to continue using the word wicked to mean “evil or morally wrong,” although I won’t have any difficulty understanding a Facebook comment that says, “My mother makes wicked pies.”

As for using literally to intensify a metaphor, I don’t plan to do it myself, but I always enjoy the terrific images some of them conjure up, like this one:

“That’s literally opening a team up and putting them to the sword” – Niall Quinn

– from http://www.dailywritingtips.com

Filed Under: Writing Tips Tagged With: Daily Writing Tips, destroying the language, dictionary definition, nonfiction editor, professional editing services

How to Proofread EVERYTHING with Fresh Eyes

July 8, 2013 by Barbara McNichol Leave a Comment

by Barbara McNichol

What’s the last step you take before finalizing what you’ve written and pressing the SEND button? No doubt you’ve heard the magic word “proofread” before. But what does it actually mean to proofread well?

In my writing Wordshops, we go through a fill-in-the-blank exercise that leads to a lively discussion because the answers can be slippery. However, here’s your chance to confirm what proofreading means — and a sharp reminder to do at least two of these activities EVERY TIME when polishing your own work.

When you proofread, do some or all of these activities: 

Reread what you wrote at least t____ or t_____ times.

Have at least  t__ other people read it, too.

Save it and p_______ it out, and then read it, preferably in another room.

Reread ONLY after you have let it sit for t___ to t_____ minutes minimum.

Read every sentence o___  l___. Even read it b________!

Consider the readers’ v_________. What do  they want or need? 

*******************************************************

Here are my recommended answers. Were you close?

Reread what you wrote at least two or three times.

Have at least  two other people read it, too.

Save it and print it out, and then read it, preferably in another room.

Reread ONLY after you have let it sit for ten to twenty minutes minimum.

Read every sentence out  loud. Even read it backwards!

Consider the readers’ viewpoint. What do  they want or need? Have you succeeded in writing this piece that way?

Do you have your own proofreading protocol? Please share it here.

Filed Under: Writing Tips Tagged With: how to proofread, nonfiction book editing, professional editing services, proofread, proofreading, tips for proofreading

Editing: Why It’s Your Best Marketing Tool

March 14, 2013 by Barbara McNichol Leave a Comment

by Penny C. Sansevieri

Editing as a Strong Marketing Tool

Editing as a Strong Marketing Tool

With all of the options out there to publish, it’s pretty tempting to just point and click your way to a completed book. When print-on-demand first came on the scene around 1999, we saw a glut of books being pushed through the system, unedited, unvetted. When someone said “garbage in, garbage out,” they were often referring to self-publishing. Hence the stigma. If you’re new to indie publishing and you think that the stigma is the “us against them” idea, you’re only partially right. The history, albeit a somewhat negative one, started many years ago when authors thought their book was “good enough” to publish.

Cycle forward to 2013: We now have some 300,000 books published a year, the competition is fierce and the stakes are high. That number, by the way, comes from Bowker, which produces these statistics and readily admits that this number doesn’t include eBooks or books that are published without an ISBN. You can imagine how high that number really is.

People ask me all the time, “How can I be successful?” Well, aside from the usual stuff, like show up and keep promoting, the one key to success is to publish a book so good, your reader can’t put it down. But to take it a step beyond that, I would say publish something that has been edited often, and by someone who knows how to edit a book and isn’t afraid to tell you the things you may not want to hear. It’s amazing how, over the years, I’ve heard time and time again that, “Well, my neighbor/mother/wife/husband edited my book.” You should never, ever have your book edited by someone who is a family member, friend, etc. Why? Because if the book is really horrible, they may not feel they can tell you. Also, are they really professionals? Do they have a business?

Let me say this, if you publish a book that’s subpar, no matter how much money you throw at it, it will never succeed. Some critics might say that the Celestine Prophecy succeeded despite a poor editing job. Well, that may be true, but can you think of another book that reached bestseller status where people said, “Good story, but it needed an editor?” I didn’t think so.

Let’s look at this from another perspective: book reviews.

Marlene, who is a blogger at Book Lover and Procrastinator, http://bookloverandprocrastinator.blogspot.com/, says: “I think the self-published author either doesn’t have the finances to get a good editor or is unaware of the need. It is very frustrating to read a book that could be great – if the bad editing didn’t take you out of the story. Not all self-published books are poorly edited. I’ve read some great self-published books. I get about 10-15 requests for review a month. I usually review 4 or 5 books a month. After I get a submission, I read the excerpt and a little of the book. If the book doesn’t strike my fancy, I don’t review it. Bad editing and author’s voice go into this decision.”

Your book is your resume. Ask yourself how many book reviews you might be losing because of poor editing. I asked Lauren Hidden of The Hidden Helpers, http://www.thehiddenhelpers.com, to weigh in with her views on editing.

Why is editing so important?

You had phenomenal ideas for your book; many of them, in fact. Maybe it was a section of super-helpful information in your business book or a fascinating, quirky character that popped up every few chapters in your novel – you certainly have a personal investment in what made the “final” cut from your head onto paper. You know your topic or your story inside and out, but sometimes what you’re thinking doesn’t successfully translate to paper. That’s where an editor steps in – clarifying a confusing scene, tightening up a repetitive or wordy section, correcting a word you consistently misspell, or fixing a problem with shifting tenses. Readers can tell if your book isn’t edited. The idea is for readers to love your book and tell all their friends about it. Don’t give them a reason to put your book down after the first five pages.

Who should get their book edited?

Everyone. Wise authors know that they have to put their best foot forward. Period. This applies equally if you are seeking a traditional publishing contract or if you are planning to self-publish your book. Why would you let a reader or agent/publisher read anything but your best work? Competition is fierce. A poorly edited book will score bad reviews from readers or end up in the circular file in an acquisitions editor’s office. Too many authors say they can’t “afford” to get their book edited, but you shouldn’t start writing a book without incorporating editing into your budget. Think of the hundreds of hours you put into your book writing and revising, and the money you earmarked for layout, cover design, and promotion. If your book isn’t polished, you’ve just thrown away all that time and money – not to mention future revenues you were eagerly anticipating from book sales. An investment in editing can pay off for years to come.

What mistakes do people make when choosing an editor?

The biggest mistake people make is not finding the best fit for them and their specific book. Ask for editor recommendations from other authors and industry professionals. You should choose an editor who is experienced in working in your genre. You should also be sure to ask how long the project will take them to complete, as well as how they charge for their services. Also, make sure you and the editor agree on the amount and type of the editing to be performed. Some editors may perform more of a proofread looking for blatant errors and some may try to rewrite your book. You likely don’t want either of these extremes.

Another big mistake people make is looking for the cheapest possible editor. Do your homework and make sure the editor’s expertise and experience is a good fit for you – as well as the fee. The last thing your wallet or timeline needs is to have to hire a second editor because the first one didn’t do your book justice.

What’s the difference between copyediting and content editing and do people often need both?

Simplified, copy editing is polishing the words on the page. This can be correcting subject/verb agreement, eliminating repetition, fixing spelling errors, cleaning up awkward phrasing, correcting homonyms, and the like. Content editing is addressing the “bigger picture” of the book. In fiction, this most often means addressing inconsistencies with character and plot points, recommending the author eliminates or expands scenes, and ensuring the book flows well. In nonfiction, content editing most often addresses the clarity, completeness, consistency, and organization of the information being presented. And yes, every author should have content and copy editing performed. Sometimes authors don’t think they need content editing, but they’re also not an impartial party. Of course, everything makes sense to the author who wrote the manuscript, but will it make sense to the reader? Content editing answers this question.

How many times should a book be edited? Is there such a thing as over-editing?

A book should certainly be self-edited by the author before a professional editor ever lays eyes on it. When it reaches an editor’s hands, the editor and the author will discuss the number of rounds the editor typically performs. Then you may want an independent proofread for a second set of eyes. But after that, and after the author’s final review, the book should be finished. I’ve seen some authors run into problems when they’ve self edited their book, then hired a trusted, high-quality editor, and finally asked for feedback from their friends who all suggested other changes to the book. At some point you have to let your book go. Don’t keep second guessing yourself. If you passed your book around to 10 different industry friends, you’d get 10 different opinions what to change. If you feel that you took all the necessary steps to produce a great book, had it professionally edited, and are happy with how it turned out, then it’s time to release it to the world.

Finally, here are a few more things you should know about editing:

If you’re just submitting a book proposal to agents and publishers or you are submitting the entire manuscript, you should have the book fully edited. Why? Publishers and agents often don’t have the time to ferret through unedited or rough manuscripts. You’ll increase your chances of getting noticed if your book and package are polished.

If your editor loves everything you write, there’s something wrong. The truth is that while you should like your editor, they should push you. One reason I love working with my editor (Lauren) is that she pushes me very hard on my work and won’t let me slide or slack off on anything. While sometimes I really just want to be done with it, in the end it makes for a much better book.

Don’t skimp on editing. Ever. I know Lauren addressed this above but really, it’s such an important part of your book and, as I mentioned early on, the single biggest marketing tool. Consider this: you have spent years writing this book, why would you pour marketing dollars and marketing effort into something that wasn’t your best work? The world won’t love your book simply because you wrote it, it must be the best work you could have produced and if you’re not ready to meet this criterion, then you may want to wait until you are. There’s a lot of time and money wasted on books that aren’t great. In fact, some years ago I worked with iUniverse.com, and the then CEO told me that only 1% of the books submitted to them are, in fact, readable. One percent. That’s a frightening number. Here’s another scary stat. There are approximately a billion eBook titles and three million print titles on Amazon.com. Staggering, no?

It’s hard enough to compete in publishing. Put in the effort and put forth your best book. Does your book deserve anything less?

Reprinted from “The Book Marketing Expert newsletter,” a free ezine offering book promotion and publicity tips and techniques. http://www.amarketingexpert.com

Filed Under: Editors and Authors Tagged With: book publishing, editing, Lauren Hidden of The Hidden Helpers, nonfiction editor, Penny C. Sansevieri, professional editing services

No More Dull, Muddled, Exaggerated Subject Lines—and Ignored Emails

August 8, 2012 by Barbara McNichol Leave a Comment

by Barbara McNichol

In the flood of today’s electronic communications, your email’s subject line—like all kinds of business writing—should be crafted with precision and purpose. But some would argue that the price you pay for NOT writing a strong subject line is high—i.e., when the subject line is dull, muddled, or full of hyperbole, you risk having your message ignored altogether, even spammed.

My colleague Beth Terry passionately “beats the drum” about writing better subject lines, especially with those she coaches. She sees how they limit their business success simply because critical emails never get read!

Beth shares the following technique to get us thinking strategically about subject line writing.

As you prepare to scan your email inbox over a cup of coffee, draw a line down the middle of a notepad. On one side write: “Got my attention.” On the other side write: “Boring.” Then jot down subject line examples under the appropriate column.

You might add a second page titled “Clues that it’s junk mail” and note giveaway elements (e.g., euphemistic or overwrought terms, lousy spelling, over-capitalization or punctuation, or no subject line at all) 

In particular, notice:

  • What grabbed your attention? One possibility: subject lines that address a current need/concern/worry/struggle—something important to you
  • What didn’t grab you? Why not?
  • What did you trash without a second thought? Why?
  • Finally, what tells you it’s junk mail:ALLCAPS? Misspelled words? Weird or poor grammar? Unfamiliar or suspicious sender?

By the time you finish that coffee, you’ll be well on your way to creating attractive and/or intriguing subject lines—enticing your recipients to read your message.

The lesson: Make that subject line as important as your carefully crafted email. If you’re unsure, send a copy to a trusted friend (or competent editor) for a “second opinion.”

It also doesn’t hurt to let an important email linger in “Draft” for a day or two. Then you’ll come back to it with fresh eyes and a focused, intentional mindset.

What have you found makes your subject lines more effective? Share your “victories” on this blog.

Filed Under: Writing Tips Tagged With: Beth Terry, business writing, email subject line, how to write subject lines, nonfiction book editing, professional editing services

What Worries Authors About Editing Services?

March 12, 2012 by Barbara McNichol Leave a Comment

by Barbara McNichol

As editors, we may think we know what authors want , but how often do we test our assumptions and ask?

I did just that by sending out three questions to approximately 125 clients and 300 authors in my circle. From the 40 thoughtful responses I received, I got a much clearer sense of what worries authors when it comes to the editing process. They told me that . . . 

  1. They’re concerned about the editor changing their “voice” while editing—altering their style so much that it doesn’t come across as their own. As one person said, “Sometimes editors add their own ideas rather than helping the author express his or her own thoughts in a clearer, more concise way.”
  2. They don’t want the “juice” in the original writing to be watered down by too much word-whacking (which is a term I use).
  3. They’re concerned that an editor isn’t sensitive to subject matter, that they’ll approach editing mechanically rather than engaging with the material and delivering on the book’s objectives.
  4. One author talked about his previous editor being out of tune with his effort to convey something unique. He said, “This editor never invested in my passion and the spirit that I wanted to come out in my writing.”

 

What worries you? What would you add to these comments? (Look for more questions and answers in future blog posts.)

 

Filed Under: Editors and Authors Tagged With: Barbara McNichol, book editors, editing process, editing worries, nonfiction book authors, professional editing services

Ways to Be Ruthless When Editing Your Own Writing

February 20, 2012 by Barbara McNichol Leave a Comment

(Editor’s note: Last week, Jerry gave advice on being gentle when editing others’ writing but ruthless when editing your own. In this article, he provides specific ways of doing exactly that.)

By Jerry Brown, APR (used by permission)

2 axesEdit, edit, edit. Then edit some more. Be ruthless when editing your own copy. Don’t fall in love with your own words just because you wrote them.

Some writers don’t like to let other people review what they’ve written before they publish it. I’m in the opposite camp. I want other people to read what I’ve written and give me their feedback.

At times, of course, you don’t have a choice. If you’re writing for clients, they’ll want to review and edit your copy. That’s their right. And they get to decide what does or doesn’t get used in the final draft.

But at other times you, the writer, decide. If I have the final say and other people suggest a change, I pick the version I think works best. Sometimes it’s mine; more often it’s theirs.

Mostly, it’s important to be objective when deciding–and be grateful for the help. If two people suggest essentially the same change, I make their change unless I’m absolutely certain my version is better. If three people suggest a change, I make the change no matter what. It means my version isn’t working.

I also use editing games to improve my own copy. Here are four of them:

  • Eliminate the orphans. An orphan is a word or two alone on a line at the end of a paragraph. Edit every paragraph that ends with an orphan. If you’re not used to doing this, you’ll be surprised at how easy it is to take a word or two out of these paragraphs and eliminate the orphan without affecting your message. Your writing will become crisper and, therefore, better.  
  • Make the piece shorter. Your word processor will tell you how many words you’ve written. Pick a smaller number and see if you can eliminate words, phrases, or even sentences and paragraphs that shorten your copy without removing anything essential. You wrote 500 words? Can you get it down to 400? If you get to the new word count easily, then pick a smaller number and repeat. Keep trimming until the only way to cut more is to eliminate something that’s important to your story. Then it’s time to stop.  
  • “Listen” to your writing. Good writing, like good music, has a rhythm. If something doesn’t sound right, consider changing it. I learned this as a speechwriter and it works for other writing, too.  
  • Come back to your writing later with fresh eyes. Are you still satisfied it’s the best it can be? Or can you hone it further? I often make major improvements when I come back to a “finished” piece for one last look. Even if you can’t wait until later, taking one last look is a good idea.

Jerry Brown specializes in Media Training, Media Relationships, and Message Development at www.pr-impact.com.

What “games” do you find effective that you can add to this list?  Share them here.

Filed Under: Writing Tips Tagged With: Jerry Brown, nonfiction book editing, PR Impact, professional editing services, ruthless editing

What Readers Think When You’re Too “Into” Your Writing Process

January 10, 2012 by Barbara McNichol Leave a Comment

by Barbara McNichol

F. Scott Fitzgerald has said you don’t write because you want to say something, you write because you have something to say. When an author is too “into” doing the writing itself, the “something to say” part can get lost.

I recently edited a book that fell into this trap. The author kept losing sight of what his readers would care about—that is, a system he had created. What were the clues? Passages such as these:

  • “In a previous chapter, I stressed the importance of self-awareness, and I assure you, dear reader, that I am very much aware of the preachy tone of this chapter.”
  • “When I wrote the first draft of this book, I worked for several hours each day for three months.”
  • “Before tackling Chapter Eight, I asked myself, ‘Does what you have written through Chapter Seven capture the essence of what you set out to say?’”

Do you see how he’s drawing readers into his own process rather than emphasizing his core message?  Remember, people read your book because of the promises you imply with your title and subtitle.

Guess what. Unless you’re Stephen King writing about writing, they don’t care about your writing process! If the title of your book is 7 Habits of Highly Effective People, readers expect a discussion of those 7 habits, not what Stephen Covey asked himself while he was writing the book.

 What’s the fix?

 Remain conscious of the readers’ point of view—not your own— even when you’re deep into the writing and rewriting process. And it never hurts to get an impartial opinion from a good editor!

Filed Under: Book Writing Tagged With: Barbara McNichol, book writing process, nonfiction book editing, professional editing services, writing process

Ideas for Picking Titles from Daily Writing Tips

December 17, 2011 by Barbara McNichol Leave a Comment

Editor’s note: I hope you enjoy these fun ways of picking titles from Daily Writing Tips–a fabulous resource for writers.

Picking a title can often be the hardest part of a writing project. Sometimes the title just comes to you, but more often than not, you have to put quite a bit of work into finding just the right one. You may even have to sift through several titles before you find one that sits well with you. Here are a few suggestions to try:

1. Mad Libs

Think of a couple adjectives, nouns and verbs that describe your story. Write them all down on a sheet of paper and combine them into different phrases. Sometimes you can pick up on a title that works.

2. Pick a Part

Look for an important turning point in your novel or just focus on the climax. Describe this event on paper. Pick out the words or phrases that stand out to you in your description. Mix and match these words to see what works for you.

3. Live by Example

Pick out novels or short stories that run in the same genre as your project. Study the titles and how they relate to the story as a whole. Then, look at your project as a whole. Think of the theme or overall message of your book. Write down some words that go along with your theme and work them to see if you can find a fitting title.

4. Go for the Obscure

Avoid the obvious “The” titles like “The Pink Slipper” or “The Brown Dog.” Look for slight recurring themes or undercurrents in your novel and try naming your novel after those subtle nuances. JK Rowling, author of the Harry Potter series, is a genius with titles. The titles, especially the Half-Blood Prince, all highlight under-riding themes that later play a large role in the series as a whole.

5. Appeal to the Higher

Poets usually have a way of weaving words in a beautiful tapestry of art that put prose writers to shame. Read some famous poetry and write down words and phrases that stick out to you. Song lyrics often have the same effect. You can find some powerful titles by mixing, matching and combining words from powerful lyrics.

6. A Writer’s Best Friend

Consult your thesaurus and look up synonyms for commonly occurring words in your novel. Write down as many synonyms as you can to try and get a fresh point of view on an event in your novel. Look up these synonyms in the dictionary to get a better understanding of their meaning. Use different words in context to find a combination that you like.

7. Super Easy Way

Type “title generator” into Google and see what pops up. There are several websites that will either have you type in a couple descriptive words and scramble them for you or they’ll just generate some random titles for a variety of genres. Some, like guywiththecoat.com, just generate extremely random and funny titles. Mostly, these titles are just good for a laugh, like “Pants ride the Bus,” but you may actually be able to find something that works with your project.

Reprinted from Daily Writing Tips, Dec. 16, 2011

Filed Under: Book Writing Tagged With: book editing services, Daily Writing Tips, how to title your book, professional editing services

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