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Follow Zinsser’s Advice on Writing Well

August 26, 2016 by Barbara McNichol Leave a Comment

“Keep your paragraphs short. Writing is visual—it catches the eye before it has a chance to catch the brain.” – William Zinsser, On Writing Well

On Writing Well

This language expert gives excellent advice, but how does it translate to what you’re working on? I suggest this:

For nonfiction writing (including your emails), limit the length of your sentences to 21 words.

Why 21 Words?

With more than 21 words, you risk readers backtracking to the beginning of the sentence to retain or refresh the meaning. Few will do this! They want to understand it quickly on the first read, not the second or third. Also keep your paragraphs short as Zinsser suggests. Because people mostly scan rather than read each word on-screen, they can do so faster when paragraphs are short. Don’t set up a tedious experience for your readers.

Writing Well with Hemingway App

An editing app called Hemingway (www.hemingwayapp.com) helps accomplish this. It color-codes sentences based on ease of reading and indicates how to clarify them. When you use it as a learning tool, you’ll improve your writing just by following the suggestions.

Even if you don’t use this tool, pay attention. In my first draft of this article, I exceeded 21 words on four sentences. After doing a word count, I reworked them in ways that both Hemingway and Zinsser would approve.

Make that a habit for you, too!

What “Writing Well” tips do you have to share?

Filed Under: Writing Tips Tagged With: Hemingway App, nonfiction book editor, On Writing Well, short paragraphs, short sentences, William Zinsser

5 Tips to Improve the Readability of Your Writing

March 6, 2016 by Barbara McNichol Leave a Comment

by Barbara McNichol

Eschew obfuscation.

Translation: avoid the needless use of complicated words in your writing.

It can be easy to lose sight of your intent as a writer.

Lots of common mistakes are made when you’re writing everything from daily emails and memos to persuasive articles or nonfiction books. As a result, your readers can lose the message in the tall weeds.

There’s little point in spending energy putting your thoughts in writing if nobody reads them and gets inspired to think, feel, or do something—right?

I was reminded of this after working through the first few chapters of a new book I was editing. I’d made so many changes, the draft was littered with markings.

Discouraged when he saw so many edits, my client asked, “But what did you think of the message?”

In truth, I did connect with the writer’s content. But I got mired knee-deep in the swampy weeds of his writing style, and I knew his audience would, too.

It was too wordy. Too long-winded. Keeping sight of the message from my vantage point in the weeds was tedious and frustrating.

Have you experienced that, too? If so, how can you increase readability in your writing? How do you chop down those weeds to create a clear line of sight for your readers?

Here are my 5 writing tips to keep you (and your audience) out of the tall weeds:

1. Think Twitter.

Write short words and limit the number of words—preferably fewer than 21 in a sentence. Your audience is used to consuming content on social media feeds. They’re paying attention, but you have to share your message in a way that matches their reading expectations.

2.Think one-and-one.

Keep your writing to one major point per paragraph and one major concept per chapter if you’re writing a book. Don’t try to get your entire message across in one paragraph. Give the reader a chance to digest an idea, concept, or a call to action. And remember, no more than 21 words in a sentence!

3. Spare the sauce.

Don’t be heavy-handed with adjectives and adverbs—the descriptive words. Use them sparingly so the strongest, most salient ones will stand out in the crowd. Your reader’s time is valuable, especially in an email or memo. Don’t waste it; chisel the point clearly!

4. Don’t be afraid of a breakup.

It’s a good idea to break up large blocks of text. It gives your readers “mental white space” to process what they’ve just read. Use sub-headings that indicate what’s coming next. This helps them scroll down quickly until they find the topic area that interests them most.

5. Mind the view.

Don’t change the point of view within a paragraph. Jumping from “we” to “you” is confusing. If you have to shift the pronoun reference, simply start a new paragraph. This gives your readers a chance to adjust their point of view and keep them on track.

Bonus writing tip: Read your writing aloud and be prepared to edit as you go. The ear is an excellent self-editor. When you hear what you wrote, you’ll trip on sentences that “looked” fine but ended up sounding stilted and too wordy. Listen to yourself.

You don’t need to “flower” your language to make your point. If you’re writing poetry, well, get as creative as you like.

But if you’re writing business communications or a nonfiction book, you’ll serve your readers better if you keep it out of the weeds, give them white space, and get directly to the point.

Brevity is bliss.

Do you have questions for me about how you and your team can learn to be better communicators? Contact me.

I have a question for you, because I’m always curious to learn new writing tips: How do you like to boost the readability of your writing? Let me know!

Did you find this article helpful? You might enjoy these:

How to Talk About Your Book at Holiday Parties – And Get Invited Back

Beware of Misinformation and Especially Disinformation

Take 18 Days to Become a Better Writer

 

Filed Under: Book Writing, Business Writing Tagged With: #betterwriting, #business book editing, Hemingway App, improve readability, intentional writing, memoir editing, nonfiction book authors, nonfiction book editor, professional business book editing, read aloud, readability scores, Word Trippers, Writing Tips

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