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Why Grammar Matters

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by Kathleen Watson (used with permission)

What is grammar? It encompasses the words you choose, how you string them together, and how you punctuate them to give them meaning.

To recognize National Grammar Day, which falls on March 4, this post examines 11 sentences that demonstrate why grammar matters. I point out the grammatical errors in each and offer a suggested rewrite.

Examples are the best teachers.

1) Just today, we actually got a press release that basically said that CreateSpace was disbanding their author services part of their business.

Problems:
Just, actually, the first that, and basically add nothing to meaning or clarity.
CreateSpace is a single business entity, not a “their”

Rewrite:
Today’s CreateSpace press release announced that it will disband the author services part of its business.

2) I personally actually travel a lot, so I plan to bring this alarm clock along with me everywhere I go!!

Problems:
Personally, actually and along add nothing to meaning or clarity.

Rewrite:
I plan to take this alarm clock with me in all of my travels.

3) Eric was told not to go by his boss, ostensibly because he was working too much overtime.

Problems:
“By his boss” could be interpreted as “close to or in the vicinity of.”
It’s unclear which he was working too much overtime.
Ostensibly, which means apparently or purportedly but perhaps not actually, can be more succinctly expressed.

Rewrite:
Eric’s boss told him not to go because of what he considers Eric’s excessive overtime.

4) After briefly mentioning an official’s alleged affair with his staff member earlier in the week, Stephen Colbert took a deep dive into the story Wednesday night.

Problems:
Briefly mentioning is redundant; to mention is to make a brief reference to.
Did the affair occur earlier in the week? Or was the affair just mentioned earlier in the week?
“An official’s alleged affair with his staff member” is unclear: Whose staff member? The official’s or Colbert’s?

Rewrite:
Early in the week, Stephen Colbert mentioned an affair between an official and the official’s staff member. Colbert delved into the story Wednesday night.

5) Nestled in your opulent guest room with luxurious bedding and special amenities, the Drisco’s thoughtful staff will be there to anticipate your needs and carry out your wishes.

Problem:
Drisco’s thoughtful staff members are not nestled in your opulent guest room.

Rewrite:
As you nestle into the luxurious bed of your opulent guest room and enjoy the Drisco’s special amenities, responsive staff will anticipate your needs and carry out your wishes.

6) Right after we got off the train we were trying to get our bearings and two lovely Chinese girls asked us if we needed help in excellent English.

Problem:
The girls were not asking the travelers if they needed help with excellent English; rather, they spoke excellent English when they asked the travelers if they needed help.

Rewrite:
Right after we got off the train and were trying to get our bearings, two lovely Chinese girls asked in excellent English if we needed help.

7) After speaking to residents, the stranger discovered that animal rescue teams had been attempting to catch a feral dog that roamed the area for five long years with no success.

Problems:
The feral dog had not experienced a lack of success as it roamed the area for five years; those on the animal rescue team had no success in catching it.
What is the difference between five long years, five years, and five short years?

Rewrite:
After speaking to residents, the stranger discovered that animal rescue teams had been attempting — without success — to catch a feral dog that had been roaming the area for five years.

8) Since language is fluid, does it follow that all new usages, since they are not incorrect, can be used in business settings?

Problems:
Since (used twice) means from then until now.
A double negative — are not incorrect — in nonstandard English.
Can traditionally implies ability; may implies permission.

Rewrite:
Because language is fluid, may all new usages — although not yet universally accepted — be used in business settings?

9) The reason why they were furious was because the products Pauley mentioned are half the price and twice as effective as theirs.

Problems:
Reason why is redundant.
There’s a missing preposition: half the price of

Rewrite:
They were furious because the products Pauley mentioned are half the price of and twice as effective as theirs.

10) The report does not dispute that Trump fired Comey because he was unhappy with his continued pursuit of the Russia investigation.

Problem:
He and his are ambiguous: to whom to they refer?

Rewrite:
The report does not dispute that Trump fired FBI Director Comey because the president was unhappy with the director’s continued pursuit of the Russia investigation.

11) When I first mentioned my idea of writing a memoir to David Carr, he told me that I needed to “visit a foreign land where writers live.”

Problem:
The writer was referring to her own memoir, not one about the life and legacy of David Carr.

Rewrite:
When I first mentioned to David Carr my idea of writing a memoir, he told me that I needed to “visit a foreign land where writers live.”

If you don’t pay attention to words, their order and how they’re punctuated, readers might not understand what you’re trying to convey. Mastering grammar makes for clear communication. Consider this resource:

Grammar for People Who Hate Rules: Killer Tips from the Ruthless Editor

Grammar is not a set of rules carved in stone; it’s a collection of guidelines that help you communicate clearly.

Kathleen Watson has a love/hate relationship with grammar; she loves words and the punctuation that helps them make sense, yet she hates those pesky rules. Knowing others do, too, she wrote an easy-to-use grammar book called Grammar for People Who Hate Rules to help  people write with authority and confidence.

How will you celebrate National Punctuation Day? Share your ideas here.

Be Impeccable with Your Emails

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by Barbara McNichol

“Be Impeccable with Your Word”—one of the Four Agreements by Don Miguel Ruiz

In business, being impeccable with your “word” sent through email counts for a lot. After all, you want more than replies; you want results.

To give you a greater chance of receiving what you need from each email, apply these five tips for composing messages impeccably.

  • Write an effective subject line that concisely describes what the impeccableemail is about. Include specifics telling recipients what to do (e.g., Attend meeting 3 p.m. Tuesday, Feedback on report by 4 p.m. Friday, etc.).
  • Make the first statement of your email compelling—a call back, a question, a startling statistic (skipping chats about the weather). With a strong opening, you have a greater chance the whole message will get read.
  • In the body of the message, address recipients by name. Point out which issues pertain to them and what questions you want them to answer.
    Because people scan content and don’t often read word for word, use bullet points to make scanning easy and keep your text concise.
  • Format your emails for ease of reading: short sentences, short paragraphs, spaces between paragraphs.If your message looks tedious to read on screen, it will get put aside.

In the spirit of being impeccable with your words, try these tips and reap the results you desire.

Which tips do you find most helpful? What tips would you add? Share your experience here.

Word Clutter and Extraneous Phrases to Avoid

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Check out all these phrases that add word clutter. Question their use every time. Do you need them in your writing?

20 Clutter Words & Phrases to Avoid (Infographic)
Source: www.grammarcheck.net

What phrases would you add to this list? Share them here.

If Only Writers Would Use “Only” Right

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by Kathleen Watson (used with permission)

Inaccurate placement of the modifier only continues to abound.

I’ve written about only before, and I’ve continued to save examples. Those with a misplaced only far outweigh those where only is in the right spot: closest to the word it modifies. Because the margin is so great, I’m climbing back onto my soapbox.

Why does the placement of only matter?

Only as an adjective or adverb means solely or exclusively, single or solitary, which is the case in most of my examples. It implies limits.

use of onlyConsider these three examples from my book, Grammar for Those Who Hate Rules (p. 29), which show that placement of only changes the meaning of each. Then consider how the placement of only applies to the numbered examples that follow.

Only Danny sang at the party. (No one else sang.)

Danny only sang at the party. (He didn’t dance or play the piano.)

Danny sang only at the party. (He didn’t sing elsewhere.)

Correct Onlys

Now let’s jump into my collection. In these eight examples, only is correctly placed. Note that only follows a verb, clearly indicating what it modifies.

  1. Definitions of plain language that focused only on writing proved too narrow.
  2. For a plural ending in s, x, or z, add only an apostrophe to show possession.
  3. Praise the delivery to Norway of fighter planes that exist only in a video game.
  4. The other defendants were charged only with misdemeanors.
  5. Buckeye still has only about 60,000 people.
  6. He engineered a “smart gun” that could be fired only by an authorized user.
  7. If you get input only from your closest circle, you won’t get the whole picture.
  8. It’s not hard to detect when someone wants to hear only praise and support for their own ideas

Incorrect Onlys

In the next examples, only is placed incorrectly. Note how often it precedes the verb, when it is intended to modify what follows the verb (underlined). Mentally put it in its correct place.

  1. We only have one voice of reason in Alaska.
  2. That could discourage widespread acceptance, especially for a product that may only have limited use.
  3. VA Secretary McDonald has only fired three people for their involvement in the scandal.
  4. On Sunday, the Senate only voted on the two amendments McConnell set up,
  5. Reports from Reuters and Politico indicated that the president would only move to end the program after a six-month delay.
  6. We only have so many weekends.
  7. The U.S. Supreme Court has explicitly ruled that blood can only be drawn from drivers for probable cause and with a warrant.”
  8. The current bills would only apply to new employees.
  9. Starbucks announced plans to open stores that only accept mobile orders.
  10. Google is concerned about SSL certificates, which are supposedly only issued after Symantec takes extra steps to verify the identity of the holder.
  11. Do you still only write by hand?
  12. A favorite Rick Perry flub is his announcement that as president he was going to shutter three federal agencies — and then could only think of two.
  13. This doesn’t mean that you can only send a press release for information that would make the front page of the New York Times.
  14. The tour company will only collect tasting fees for one person for each winery.
  15. You only need 10,000 devoted readers to make a living.
  16. When they run a “find word” search of your work and “that” only appears a handful of times, you already have a leg up.
  17. Why does designer Vivienne Westwood only bathe once a week?
  18. The asteroid was only spotted seven hours before flying past earth
  19. You only have room for one blurb on the front and maybe two more on the back.
  20. He is anticipating opposition from some of his fellow Republicans to a bill that only gives dreamers legal status.
  21. The McDowell Sonoran Preserve could only be built if voters approve the proposed construction.

Look for other examples in articles you read and comment below.

Used with if — if only, as in this post’s headline — only can express a wish (If only writers used only right … ) or regret (If only I’d paid attention … ), or it can mean “if for no other reason” (She told him she’d already done it, if only to stop his reminders).

Pay attention to your onlys. Show that you’re an informed, skilled writer, and set a good example for others. Please share this with colleagues, friends, and family.

Kathleen calls herself the Ruthless Editor. She has created Grammar for People Who Hate Rules to help people write and speak with authority and confidence. Kathleen can be reached at kathy@ruthlesseditor.com.

9 Things All Writers Can Do at the Editing Stage

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by Jennifer Scott, guest blogger

As a writer, it can feel hard editing your own writing. You’re close to your own text, so how can you ensure you’re getting it right?

Here are 9 tips to help you edit your own writing effectively and make it the best it can be.

  1. Take A Break

First of all, take a step back from your manuscript. You’ve worked hard on it, so you deserve a break. Give it a week or two, and then come back to it. It’s much easier to be objective once you’ve taken your time and then come back to your writing.

  1. Read The Whole Thing Through Once

Book editor Janelle Green from Top Canadian Writers says, “Before you do anything, read the whole manuscript through once. It’s tempting to start getting right in there and making changes, but in fact you can be making things harder for yourself.” Read the whole thing through and make notes. Come at it from the perspective of a reader before you start editing.

  1. Chop Down Sentences

Take a look at the sentences in your work. Some of them will be longer, although not exactly run-on sentences. If you can, cut them down into shorter sentences. A long sentence can contain a couple of different ideas, and it’s easy to lose the reader if there’s too much going on.

  1. Don’t Rely On Spell Check

Spell check is a handy feature when you’re editing, but you can’t rely on it to catch everything. It’s fallible, just like any other editing software, and can miss errors if they don’t show up as incorrect. Use it by all means, but then follow with a manual check to look for any errors you’ve made.

  1. Read It Backwards

When you’re looking for technical errors in your writing, read it backwards. This way, you’ll be more likely to spot issues rather than be distracted with how the piece reads. You’d be amazed at how much this simple tip works.

  1. Don’t Forget The Grammar

No matter how experienced you are at writing, your grammar should always come under scrutiny when you’re proofreading. It’s easy to misunderstand a rule of grammar and create sections of text that need revision. If you’re struggling with this, don’t worry; there’s lots of help. Try the following sites:

  1. Watch Your Tone

The tone of your manuscript is important. If you’re writing a how-to text, a more straightforward approach is needed. If it’s a comedy book, of course inject more personality into it. Take a look at your tone and ensure it’s consistent.

  1. Read It Aloud

The best way to ensure your prose flows is to read it aloud. You’ll be able to see how your writing sounds to a first-time reader and make changes as needed.

  1. Get Help If You Need It

If you find it hard to edit your own writing, plenty of services are available to help. The Huffington Post in its “Write My Essay” feature explains why editing and writing services are more valuable than ever.

Use these 9 tips the next time you’re editing. You’ll be amazed at how much you can polish your writing before sending your manuscript to an editor.

Jennifer Scott works as online editor at Best British Essays (https://bestbritishessays.com/). Also, she is a business developer who works in education, technology, security, and online marketing.

Do You Dream of Being a Published Author?

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By Barbara McNichol

Imagine that moment when you finally hold your book in your hands. And how good it will feel to hear from all those readers who’ve been inspired, even transformed, by your story, insights, and ideas.

But dreaming about it and doing it are two different things, right?

I’m excited to tell you about an upcoming free webinar with Lisa Tener and Samantha Bennett, Bring Your Book to Life® in 2018 on Wednesday, January 17 at 8:30 pm ET, 5:30 pm PT.

On this free call, Lisa and Sam will demystify the process of becoming a published author and help you:

  • Discover how to make your book a “Must Read” for your tribe.
  • Break through any self-doubt that’s been getting in the way.
  • Unlock your unique voice as a writer.
  • Learn our best techniques and tips for staying the course and completing your book, so nothing gets in the way of becoming a published author.
  • Learn 3 tips to write a high quality, fresh and transformative book quickly.
  • Bring Your Book to Life® in 2018!

Lisa is an award-winning book writing and publishing coach who has helped hundreds of first-time authors write, publish and leverage their books into a multitude of profitable, life-changing opportunities. Many of her clients have landed 5-to 6-figure publishing deals and appeared on Oprah, Today, CBS Early Show and other syndicated shows.

Sam Bennett is a creativity specialist and bestselling author of multiple books, including Get It Done, which Seth Godin called ‘an instant classic’.

Plus…Lisa will share secrets that get her private clients 5- and 6-figure book deals with top publishers.

If you feel you have a message to share or a story to tell, one with the power to help, encourage, and inspire other people, reserve your seat now for Bring Your Book to Life® in 2018 on January 17.

Reserve your seat today. And I’ll meet you there!

Swing into the New Year with the Gift of Accuracy

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Treat YEnglish language resourceourself to the Gift of Accuracy

Get a head start on your New Year’s resolutions with a resource that makes you a better writer all year long.This 52-week subscription program provides Word Tripper of the Week, a multitude of writing tips, and even two crossword puzzles!

Full details here.

Praise for Word Trippers Tips

“Barbara’s Word Trippers material should be in everyone’s back pocket. It is a quintessential reference for those words that can stump us with their appropriate use. Highly recommended.” – Mary Shaefer, author

“You don’t want to embarrass yourself in print. But figuring out the differences can be time-consuming and sometimes confusing. You’ll find clear explanations for each of the commonly confused word pairs. That makes it quick and easy to select the option that applies and then get back to the task at hand.” – Lynette Smith, editor, author

The Last Straw – a Serious Request from Mrs. Green

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Barbara’s Note: This post deviates from writing help to put out a cry from my client, the author of Your Mother Called Mother Earth…You’d better call her back!

DON’T BE A SUCKER–The Last Straw

by Gina Murphy Darling aka Mrs. Green, Mrs. Green’s World

Here’s how not to be a sucker. Hopefully after reading this, you will never want to look at, think about, nor consider using a straw again – not ever. You will become straw phobic like me! To put it bluntly, straws really do suck!

The backstory: Americans consume over 500,000,000 million straws EVERY SINGLE DAY. Stop, take a deep breath, and reflect. That’s enough to fill 127 school buses EVERY SINGLE DAY. Could I make that up? Based on the national average of 1.5 straws per person per day, each person in the US will use approximately 38,000 or more straws between the ages of 5 and 65. Without question, straw production is one of THE most energy intensive processes on the planet.

The carbon footprint:

  • Straws are made from petroleum. Oil has to be drilled to make them. Yikes!
  • Straws then have to be manufactured, packaged, shipped and distributed. Big carbon footprint.

The harsh realities/impact:

  • Straws never biodegrade. The earth simply does not know how to absorb them. Remnants of the first straw ever manufactured are somewhere out there – buried in a landfill or in the belly of a bird or sea mammal – but out there.
  • Straws are not recycled but at this point, one might conclude that once a straw is made, most of the damage is already done.
  • Some straws are incinerated generating toxic emissions which pollute the atmosphere and contribute to climate change.
  • Most straws go to landfills, are buried in the ground and leach harmful chemicals into the soil and groundwater. Sick and sad – right?

The worst:

  • Straws are BIG beach and ocean polluters. They are one of the top 10 items found in beach clean ups.
  • It is estimated that over a million seabirds and over 100,000 marine mammals and fish, too numerous to count, are killed by plastic pollution each year and straws are a big part of the reason why. Do you want YOUR straw to be the one that ends up stuck in the nose of a magical sea turtle? I think not.

The solutions:

  • Stop using them. Just say no to straws.
  • Purchase reusable straws and USE THEM! Mrs. Green’s pick is Glass Dharma because they are glass and you can get some really fun ones or Ukonserve.
  • Join the One Less Straw Campaign, started by our friends at One More Generation (OMG), take the pledge and spread the word.
  • Encourage restaurants you frequent to stop serving them or, at the very least, request your beverage of choice to be served straw free.

Don’t be a sucker – just say no to straws.

Find out more about how to help Mother Earth at MrsGreensWorld.com

7 Tips for Getting Book Endorsements

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by Mary Walewski (used with permission)

book testimonialsWhen you’re publishing your first book, it’s easy to overlook getting endorsements. These are the blurbs on the front and back cover of your book. A great book blurb – or endorsement – by an expert in your field, a known author, or even a celebrity can give your book a seal of approval and help sales.

Getting a book blurb or two sounds easier than you think now that the experts you want to contact have websites and are on social media. No more contacting publishers or agents – your prospects may have assistants helping with their online profiles, but at least you can skip a few of the middlemen.

Here are my top 7 tips for getting book endorsements:

  1. Start your prospect list early – ideally when you’re still writing the book. At least, be working on your list when your book is still in editing. Visit your prospects’ websites and look for a contact page or email. Friend and follow them on social media.
  2. Your list should consist of people your audience would know and respect. Look for fellow authors in your genre, experts in your field, and celebrities who have a connection to your topic. Don’t count on the big names to respond – but you never know.
  3. Outline a general query letter for your prospects, then customize it for each person you’re approaching. You have a better chance of snagging an endorsement of your favorite authors if you show you’re a fan of theirs. Also include info on how you’ll be marketing and selling your book – nobody wants to endorse a book that nobody will see. If your book sells, your endorser benefits too!
  4. In your letter, include sample endorsements for your prospects to edit as they please. Some may choose to write their own, and that’s great.
  5. After they say yes, ask them whether they’d like a paper copy or an ebook, the entire book, or just an excerpt. You can have ARCs – advance reader copies made through your local POD publisher or even at the local office supply store.
  6. Ask four times as many prospects as you think you’ll need. You only have room for 1 blurb on the front and maybe two more on the back. If you get more, put them on the inside front page. Whatever you do, don’t NOT use a good blurb. If someone goes to the trouble of reading your work and writing an endorsement, use it.
  7. Give your endorsers a reasonable deadline and follow up tactfully. Don’t be a pest – remember, they’re doing you a favor! Lastly, after your book comes out, send your endorsers a copy of your book with a nice inscription and a thank you note.

Mary Walewski of Buy The Book Marketing is a book marketing consultant for indie authors and publishers. You can contact her at https://buythebookmarketing.com.

What tips have helped you? Please add to this list below.

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