by Barbara McNichol
Have you crossed that line? There are some common phrases to avoid if you don’t want to come across as arrogant or condescending.
It’s important that you temper your language when writing. You don’t have the benefit of voice intonation, hand gestures, emotions…all the things that impact a face-to-face encounter with your audience.
If you give off the wrong signals in person, you have an immediate opportunity to correct your misstep.
That can’t be said of your writing. Once you’ve pressed “Send”, mailed the letter, circulated the memo or published the book, your opportunity to explain your intent has passed.
You don’t want to set a tone that can be misconstrued if you’re not there to explain what you meant.
There are several phrases you can avoid – they pad your writing with extra words but don’t add any meaning to your message.
Here are 12 phrases to avoid that will save you from sounding pompous:
- Not to mention… Okay, then don’t mention it.
- It goes without saying… Right, then don’t say it.
- If I may say so… Well, since you’re the author, of course, you can say so.
- I believe that… Now the reader wonders if your message is based in facts.
- In my humble opinion… An automatic signal that you’re not feeling humble.
- To tell the truth… Implies you’ve lied to your reader in the past.
- To be honest with you… Again, a suggestion that you’ve been dishonest.
- For the record… If you’re not under oath you don’t need this qualifier.
- Let me be perfectly clear… Usually followed by complete bafflegab.
- This may sound stupid but… Check yourself, the rest of that sentence probably sounds stupid.
- With all due respect… The prelude to an insult, no respect implied or taken.
- In other words… The worst culprit. Just use the right words the first time.
Take these pompous-sounding “fillers” out of your writing to avoid confusion and gain clarity in your writing. This is particularly helpful in business communication, approach your reader assuming they’re pressed for time. They need information, not prose or poetry.
Are there other “filler phrases” that make writing sound pompous? Share them in the comments section below or send them along and I’ll add them to the list.
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This article was originally published on September 22nd, 2016, and has been updated.